JOB TITLE: Adult Admin Support
REPORTS TO: Adult Ministries Team Lead to the Executive Pastor to the Lead Pastor
POSITION STATUS: Permanent Full-Time (40hrs/week) (Includes some evening and weekend hours)
POSITION PURPOSE:
The Adult Admin Support provides administrative assistance to our Adult Ministries (Congregational Care & Discipleship, Faith In Deed, Global Impact, GPAC Women, and Recovery & Support). This role supports adult spiritual formation ministries by coordinating calendars, ensuring timely and clear communication, organizing ministry events, and assisting with volunteer coordination. The ideal candidate will be passionate about the impact of ministry within the church, administratively gifted, and experienced as an intuitive, proactive gap-filler. Because deliverables and leaders supported will vary widely, this position requires excellent time-management and communication skills, flexibility, and adaptability.
KEY AREAS OF RESPONSIBILITY:
- Administrative Support
- Manage schedules, calendars, and room bookings for Adult Ministries events and programs.
- Maintain accurate ministry records, volunteer rosters, and attendance reports for the department
- Oversee supply orders, curriculum distribution, resource preparation and editing.
- Implement and maintain processes and organization.
- Assist with other duties as assigned by the Adult Ministries’ Team Lead.
- Communication
- Coordinate announcements, newsletters, and updates in collaboration with the Communications Ministry.
- Assist in creating and scheduling social media content for Adult Ministries platforms.
- Maintain groups, email lists, materials and communications.
- Event & Program Coordination
- Support the planning and execution of ministry events, classes, and programs.
- Assist with creating and printing event signage and materials.
- Volunteer Support
- Coordinate volunteer scheduling and communication across all Adult Ministries.
- Provide resources and encouragement to ministry leaders and teams.
- Faith In Deed Ministry (10 hrs)
- Provide administrative support for the Faith In Deed’s Triage, Frontline, and The Pantry (hamper building, Wednesday night hosting, shopping, and inventory teams).
- Plan and coordinate events, including (but not limited to) outreach hamper opportunities (Christmas Party, Everyone Reach One), and bi-annual volunteer training meetings.
- Prepare group appreciation initiatives, such as organizing cards, gifts, or events.
QUALIFICATIONS
- Previous administrative experience, preferably in a church, nonprofit, or community-focused organization.
- Proficiency with Microsoft Office Suite, SharePoint, and database management tools, preferably Planning Center Online.
- Excellent organizational and time-management skills with strong attention to detail.
- Strong written and verbal communication skills with the ability to coordinate multiple projects and meet deadlines.
- Comfortable using social media platforms for ministry communication.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- While this role is primarily Monday-Friday office hours, the suitable candidate must be available to work some evenings and weekends.
- Candidates must be legally eligible to work in Canada before being hired.
What Will Help You Thrive:
- A proactive, solutions-focused mindset, anticipating needs before they arise.
- A collaborative spirit with a heart to serve ministry leaders, volunteers, and guests.
- Flexibility to adapt to changing priorities and ministry needs, and able to pivot easily.
- Confidence in learning, using, and developing new systems, tools, technology, and processes.
- Able to manage multiple tasks while also making people feel valued and understood.
- Joy in supporting the behind-the-scenes details that allow ministries to flourish.
- Ability to receive instruction and work under deadlines.
TO APPLY:
Email your cover letter and resume to dwayneb@gpalliance.ca.
This position will remain open until the suitable candidate is selected.