Bookkeeper

JOB TITLE: Bookkeeper

POSITION PURPOSE:

The Bookkeeper provides accurate, timely financial support to ensure faithful stewardship of resources at Grande Prairie Alliance Church (GPAC). This role manages day-to-day accounting, maintains precise financial records, and produces reports that promote transparency and wise leadership decisions, all in service of GPAC’s vision to Make Jesus Known.

REPORTING & WORKING RELATIONSHIPS: 

• Reports to: Operations Team Lead to the Executive Pastor and Lead Pastor
• Works closely with: Executive Pastor and Board Treasurer 

EMPLOYMENT DETAILS & REQUIREMENTS:

• Position status: Part-time – 24 hrs/week
• Eligibility: Must be legally eligible to work in Canada.

KEY AREAS OF RESPONSIBILITY:

Financial Recordkeeping:

• Maintain accurate, current financial records, deposits, contributions, and other income. 
• Track expenses and ensure complete, compliant documentation. 
• Exercise diligence in verifying the authenticity of communications, transactions, and requests involving sensitive or financial information. 
• Accounts Payable
• Invoice Management: enter and code invoices accurately, applying correct taxes, and obtaining required approvals. 
• Reimbursements: review reimbursement claims for accuracy and required supporting documents. 
• Payment Processing: prepare weekly EFTs, wires, and cheque runs; recommend improvements to payment processes. 
• Reconciliations and Vendors: complete monthly credit card reconciliations, respond to vendor inquiries, and reconcile vendor accounts. 
• Organization: scan and file invoices and financial records by status (vouched, ready to pay, paid). 
• Accounts Receivable
• Transaction Recording: record weekly payments (cash, cheques, PAR, credit cards) in the accounting system. 
• Donor Stewardship: process donations and maintain CRA-compliant charitable receipting. 
• Invoicing & Statements: issue invoices, statements, and donation tax receipts as needed. 
• Reporting: prepare financial reports on receivables and income. 

Payroll & Benefits:

• Prepare and process staff payroll in a timely manner. 
• Maintain employee payroll records and benefits administration. 
• Ensure compliance with payroll-related tax and legal requirements. 

Budget & Reporting Support:

• Assist in budget preparation and monitoring in collaboration with the Executive Pastor. 
• Prepare regular financial reports for staff, elders, and committees.
• Support the annual review and work with external accountants as needed. 

Compliance, Reporting & Yearly Review:

• Financial Closing: perform month-end closings, balance subledger accounts (including bank reconciliations), and bring books to the trial balance stage. 
• Reporting: assist in the preparation of the financial statements and variance analysis; review financial results with the Executive Pastor. 
• Regulatory Compliance: Ensure all financial actions comply with federal, provincial, and local legal requirements; keep abreast of regulatory changes and advise management on necessary actions. 
• Annual Review Support: prepare review working papers and support documentation; participate in consultations with auditors and external accounting firms as needed. 
• Tax Documentation: arrange for the distribution of remuneration statements for income tax purposes (T4s, ROEs).
• CRA Return Filings: prepare and submit GST/PSB rebate claims, and the annual charity return.  

QUALIFICATIONS: 

• A committed follower of Jesus Christ who supports and reflects GPAC's mission, vision, and values.
• Excellent communication, organizational, and leadership skills. 
• Alignment with The Alliance Canada’s official statement of faith, social matters, and ecclesiastical matters. 
• 3-5 years of professional bookkeeping experience; experience in non-profit organizations, religious organizations, or similar foundations is preferred. 
• Diploma or certificate in bookkeeping, accounting, finance, or a related field preferred. 
• Relevant experience may be considered in place of formal education. 
• Training or certification in payroll, accounting software, and financial administration is an asset.
• Strong working knowledge of technology systems, including desktop and cloud-based accounting applications (e.g. QuickBooks, Sage 50, Clover/Square, and payroll platforms), Planning Center, Microsoft 365 (especially Excel), and AI implementation. 
• Demonstrated ability to quickly learn, adapt to, and effectively use evolving technologies and systems. 
• Strong understanding of non-profit or fund-based accounting, with the ability to ensure accurate restricted fund management. 
• High degree or discretion and integrity, with responsibility for handling highly sensitive information, including staff salaries and member contribution records. 
• Legally eligible to work in Canada. 

APPLICATION PROCESS: 

Please submit your resume and cover letter outlining how your experience aligns with GPAC’s vision. 

Email: dwayneb@gpalliance.ca

Note: This position will remain open until filled. We thank all applicants for their interest; however, only those selected for an interview will be contacted.